Join GGC and MGV's in an inaugural Fall Horticulture Expo featuring large and small plant vendors selling an array of plants. Our event also hosts vendors from area non-profits, UF/IFAS educational exhibits related to the event topics and a limited number of food trucks. We expect there will be an extensive range of nature, wildlife, garden décor and other gardening related products. All products being exhibited must be high-quality garden, nature, or wildlife related items. Based on last year’s attendance we expect 750 visitors during the day. The event is free and open to the public.
Except for food trucks, there is no water or electricity available to vendors and/or exhibitors. Please also note it takes place in a large covered, agricultural arena with a dirt floor. We encourage vendors to use pop-up tents, banners and signs to draw attention to their booths and information. Vendors and exhibitors must provide their own tables and chairs if needed. There is stadium seating along one side of the arena. Ample parking is available on grass.
We invite you to help us establish this as a premier public event in celebration of our Fall gardening opportunities. Last year was the inaugural year and we look forward to a larger event this coming Fall. Please join us.
Please review and sign information below as part of the application.
I agree to abide by the Gainesville Garden Club Committee’s decision to accept or reject any item(s) shown and/or accept or decline any application. The undersigned does hereby and forever hold the Fall Horticultural Expo/ Gainesville Garden Club and its sponsors, including the City of Newberry and UF/IFAS, from all manner of action, suits, damages, claims and demands whatsoever in law or equity from any loss or damage to undersigned’s property while in the park, possession, supervision or auspices of the above named agents, representatives or employees.
The undersigned will comply with the Vendor Criteria listed below.
Vendor Criteria
Please note that this is a rain or shine event. There are no rain dates.
Space Allocation:
• Each vendor will be assigned 10 feet by 10 feet space.
• Vendors have the option to purchase multiple spaces at fees indicated in application above.
• We kindly ask vendors to contain their products within the allocated space.
• All fees are non-refundable.
• Vendor spaces will be assigned based on booth requirements and event layout; keeping the best interest of the event in mind at all times.
Product Restrictions:
• As this is a garden show, all sales should be related to plants, nature, gardens, garden décor and horticulture.
• While no tip or donation jars are allowed, non-profit organizations can sell memberships if applicable.
• No alcohol on premises or alcohol sales.
Publicity:
• You agree that the Expo can use your name in advance PR to boost attendance.
• You agree to use our materials to share online and in person to publicize event.
Set Up and Attendance:
• Approximately two weeks before the expo weekend, vendors will receive an email with set-up times, zone and parking details.
• Late arrivals may be relocated and required to hand-carry their items to their space.
• Set-up time can be available on Friday, October 18th. Please make arrangements with your Expo contact. Set up on Saturday, starts that morning at 7AM. Please be ready by 10AM and all items need to be removed at end of the day by 6PM.
• Failure to show up for the event may impact future participation.
• Vendor and Display Breakdown on Saturday at conclusion of event
• At 4:00 pm, vendors must be in their booths and ready to pack up. If not present in their booths during breakdown, their goods may be moved.
Operating Hours for Public:
• Saturday, 10/19/24, 10:00 – 4:00
• Vendors must sell their products until 4:00 pm on that day.
Equipment and Supplies:
• Vendors are responsible for bringing their own tents, tables, and chairs and they must be in good condition.
• There is room for pop-up tents that will help draw attention to your booth in the arena.
• Banners, Signs, Balloons and Flags are allowed and encouraged.
• Generators are not allowed, except for food vendors.
• Each vendor is responsible for collecting and reporting their own sales tax at the event.
Music and Entertainment:
• The Expo will provide music via a public address system, so additional music or entertainment is not allowed.
The event organizers for Fall Horticulture Expo, Gainesville Garden Club and UF/IFAS Master Gardener Volunteer Program are not liable for any lost, stolen or damaged merchandise.
We appreciate your cooperation and participation.
